Virtej Technologies

Privacy Policy

WHY ARE YOU READING THIS?

Virtej Technologies, an international software development company, together with its affiliates and subsidiaries (collectively “Virtej Technologies” or “we”), has prepared this Privacy Policy (“Policy”) to outline its online data protection practices. This Policy explains why and what information about you will be collected by Virtej Technologies when you visit its websites at https://virtejtechnologies.com/ and relative subdomains (collectively “Websites”), and when you contact Virtej Technologies by sending an email, filling in the contact form or otherwise, or when you apply for a job posted on our Website. It also describes how the information about you will be used, how you, as a data subject, can control your personal data and how to get in touch with us if you need. This Policy also explains our use of cookies.

Please read this Policy carefully before browsing this Website. We will process your data only as described in this Policy. Our Websites are not directed to children under the age of 16, and we do not knowingly collect personal data from children of this age group.

This Policy is an integral part of the Terms of Use of this Website. We might update this Policy in the future, so please make sure to read it from time to time.

Should you have any questions or comments as for this Policy, please contact us at info@virtejtechnologies.com

WHAT DOES VIRTEJ TECHNOLOGIES HAVE TO DO WITH YOUR DATA?

In light of the EU General Data Protection Regulation (“GDPR”), Virtej Technologies is a controller and a processor of the personal data submitted through this Website and collected in other ways. Being a controller means that we are responsible for deciding how we hold and use personal information about you.

As a processor, we also ensure that any data processed on behalf of another organization complies with GDPR principles. We are committed to protecting your privacy and ensuring the secure handling of your data. All personal information collected is used transparently and only for legitimate purposes, such as improving our services or fulfilling contractual obligations.

We adhere to strict data protection measures, including encryption, secure storage, and periodic reviews. Our policies ensure that data is handled lawfully, fairly, and transparently at all times. By using this Website, you consent to the terms outlined in our Privacy Policy and agree to how your data is managed.

3. WHAT DATA ABOUT YOU DO WE COLLECT?

We only collect information about you that is necessary for us to allow you to use the Website or contact us, and only to the extent specifically provided in this Policy.

3.1 Information we obtain from you

When you contact us via email or via the contact form, you provide us your name, phone number, e-mail address, communication content and data associated with the communication.

Examples of personal data that you provide to us when applying for a vacancy are full name, e-mail, phone number, location, any other information you choose to provide in your CV or together with it. You might also choose to provide us with any other personal data, for example the personal data of a candidate for work whom you want to refer. From time to time, Virtej Technologies also receives personal information about individuals from third parties around the world. This may happen if you publish your CV on the Internet on some job boards, giving them the consent to use and transmit your data, if someone recommended you for potential employment and in other similar cases. We encourage you to review the privacy policies of any third-party websites before providing your information to them.

3.2 Information we obtain from your use of our Websites

When you visit our Websites we may collect the following information about you: 

  • information about your device(s), in particular, hardware model, version of the operating system.
  •  information about your visits to and use of this Website, including your IP address, geographical location, browser type and version, referral source, page views and Website navigation paths.
  • cookies. For more information on the cookies being used on the Website and how you can opt out.

4. WHY DO WE PROCESS YOUR PERSONAL DATA?

We will only process your personal data when we have a valid legal basis to do so. The applicable legal basis will depend on the specific purpose for which we have collected and intend to use your personal data. We may process your personal data under the following circumstances:

  • You have provided your consent for us to use your personal data.
  • We are required to comply with a legal obligation.
  • Processing is necessary for our legitimate business interests.

Specifically, the personal data you submit through this website, as well as data we collect from you, third parties, or public sources, will be processed for purposes aligned with these legal bases. Additionally, we may process your personal data for the following purposes:

  • To improve our services and provide you with tailored content.
  • To communicate with you about updates, offers, and other relevant information.
  • To protect our rights, property, and the safety of our users.
  • To conduct business operations such as research, analysis, and reporting.

All actions will be carried out in accordance with applicable data protection laws.

4.1 Communications (Based on Virtej Technologies legitimate interest, Article 6 para. 1(f) of the GDPR):


If you have contacted us through this website or by other means, we may process your personal data to respond to your inquiries, arrange meetings, calls, Zoom sessions, or other forms of communication. Please be aware that this communication may be recorded and stored by an Virtej Technologies representative within our corporate system. We may also use this information to improve our services and better address your needs in future interactions.

4.2 Marketing and Public Relations (Based on your consent, Article 6 para. 1(a) of the GDPR):

 

If you are a visitor to our website, we may use cookies to process your data for marketing research purposes. This includes analyzing the characteristics of website visitors, assessing the effectiveness of our marketing communications, adjusting our approach based on observed trends, planning future marketing activities, preparing analytics and profiling for business intelligence, and targeting our advertising.


If you are a subscriber and have expressed interest in receiving our marketing materials, we may process the personal data you have provided to send promotional content, announce updates or changes to our services, send email notifications, and distribute our newsletters. We may also use your information to personalize offers and recommendations to enhance your experience with us.

4.3 Recruitment

a) Based on your consent, Article 6 para. 1(a) of the GDPR:

If you are a potential employee, we may process your personal data to assist with your current or future employment or cooperation with Virtej Technologies. This may include enabling you to submit your resume, apply for job positions online, or express interest in relocation opportunities. Additionally, we may use this information to tailor our communications and application processes to better suit your preferences and qualifications

 

b) Based on Virtej Technologies legitimate interest, Article 6 para. 1(f) of the GDPR:

In specific instances and only upon a client’s request, we may share your CV with a potential client for business engagement or with a current client to confirm the high level of skills of our staff providing services. To fulfill compliance obligations, our client may need to review your background in greater detail before granting you access to protected data or facilities. Therefore, we may ask you to provide more specific information such as your tax number, work permit, citizenship, criminal background, and other background checks required by certain clients to grant access to their systems and premises. This helps us ensure full compliance with the client’s security requirements and legal obligations.

4.4 Business Relations (Based on Virtej Technologies legitimate interest, Article 6 para. 1(f) of the GDPR):

If you are a representative of our current or potential client, vendor, or business partner, we may process your personal data to organize the approval, processing, and signing of contracts, invoices, and other contractual documents. We may also use your information to promote new products and services, confirm the quality of our work, invite you to meetings and events, and ensure compliance with economic sanctions, export control lists, industry standards, and regulatory requirements related to anti-corruption, fraud prevention, and anti-money laundering. This ensures that our business practices meet all relevant legal and regulatory standards.

4.5Corporate and Investor Relations (Based on Virtej Technologies compliance obligations, Article 6 para. 1(c) of the GDPR):

If you are a current or potential director or senior manager at Virtej Technologies, we may process your personal data to organize your participation in corporate meetings, events, and business trips, pay your remuneration, cover related expenses, maintain corporate records, make public disclosures, fulfill auditor’s requests, and meet other legal obligations. We may also share this information with banks, notaries, payroll agencies, and legal advisors for the purpose of opening corporate bank accounts or other accounts. This also includes providing the necessary documentation for compliance with tax and regulatory requirements.  

If you are a current or potential affiliate of Virtej Technologies, we may process your personal data to facilitate your participation in corporate meetings and events, provide you with materials and reports, support you in exercising your rights, make public disclosures, and fulfill legal obligations, including anti-money laundering requirements and beneficiary disclosures. This helps ensure transparency and compliance with applicable laws.

4.6 Security (Based on Virtej Technologies legitimate interest, Article 6 para. 1(f) of the GDPR):

If you are a visitor to this website, we may process your personal data to maintain website security, prevent fraud, and protect the rights and interests of Virtej Technologies and third parties, including intellectual property rights. This also helps us detect and prevent any unauthorized access or malicious activities on our website.  

If you are a visitor to our office, we may process your personal data to monitor physical access, ensure office security, and prevent, detect, or investigate any crime, misconduct, incident, or accident. This ensures a safe working environment for all visitors and staff.

5. HOW CAN WE USE YOUR PERSONAL DATA?

We may process your data by collecting, recording, organizing, storing, using, structuring, adapting, modifying, retrieving, consulting, aligning, combining, erasing, or destroying it as necessary for the intended purposes. This processing is performed in a manner that ensures the security and confidentiality of your data.

As Virtej Technologies is a global group of companies, we may disclose your data through transmission, dissemination, or other means of making it available. Depending on the purpose of processing, your personal data may be transferred between various Virtej Technologies locations and processed both within and outside the European Economic Area, in compliance with applicable data protection laws. Such transfers and processing will only occur to the extent reasonably necessary for the purposes outlined in this Policy and within Virtej Technologies legitimate interests. This may also include processing by trusted third-party partners who assist us in fulfilling our services.

We may share your personal data with certain clients for business engagement or with auditors, agencies, supervisory authorities, or other external service providers on a “need-to-know” basis to fulfill our contractual obligations. This ensures that we meet all compliance, regulatory, and contractual requirements.

Additionally, we may disclose your personal data:

  • As required by law
  • In connection with any ongoing or potential legal proceedings
  • To establish, exercise, or defend our legal rights, including sharing information with others for fraud prevention and credit risk reduction.

 We also reserve the right to disclose your data in the event of a corporate restructuring, merger, or acquisition, to ensure continuity of services and protect our legitimate business interests.

6. HOW CAN YOU CONTROL YOUR DATA?

As a Data Subject, you have the right to:

  • Request information about whether we hold personal data about you, and if so, to know what information we hold and the purpose for its use or processing.
  • Request access to your personal data. This allows you to receive a copy of the personal data we hold about you and to verify that we are processing it lawfully.
  • Request correction of any inaccurate or incomplete personal data we hold about you.
  • Request erasure of your personal data. This gives you the right to ask us to delete or remove your data when there is no valid reason for continuing its processing, or if you have exercised your right to object to processing.
  • Object to processing of your personal data when we are relying on a legitimate interest (or those of a third party). You can object if there are specific circumstances in your situation that make you want to stop the processing. You also have the right to object to the processing of your data for direct marketing purposes.
  • Object to automated decision-making, including profiling. You have the right to ensure that your personal data is not subject to automated decisions, such as profiling, which could affect you.
  • Request the restriction of the processing of your personal data. You can ask us to suspend processing, for example, if you want us to confirm the accuracy of your data or the reason for its processing.
  • Request transfer of your personal data in an electronic, structured format to you or another entity. This allows you to obtain and transfer your data in a usable electronic format.
  • Withdraw your consent at any time. If you consented to the collection, processing, and transfer of your personal data for a specific purpose, you can withdraw that consent. After we receive your withdrawal request, we will stop processing your information for the specified purpose unless we have another lawful basis to continue processing. Withdrawal of consent does not affect the legality of processing based on consent prior to withdrawal.

If you wish to exercise any of these rights, please contact us at info@virtejtechnologies.com We aim to respond to requests within one month.

To ensure your security, we may need to request specific information from you to confirm your identity before processing your request. This ensures that personal data is not disclosed to unauthorized parties.

Please use your rights responsibly, as misuse of these rights may lead to liability.

7. HOW IS YOUR DATA RETAINED?

We implement appropriate technical and physical security measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorized access, or disclosure during its transmission, storage, or processing.

Your personal data is securely stored by Virtej Technologies on its servers, as well as on the servers of cloud-based database management services that we engage, such as Workable.

We will only retain your data for as long as necessary to fulfill the purpose for which it was collected. To determine the retention period, we assess the quantity, nature, and sensitivity of the data, the purposes of processing, and whether those purposes can be achieved through alternative means. We also consider the need to retain data to comply with legal obligations, address complaints or inquiries, and protect our legal rights in the event of a claim. Once the data is no longer needed for these purposes, we will securely delete or destroy it.

We may retain personal data, including electronic documents, under the following circumstances:

  • As required by law.
  • If the information is relevant to ongoing or potential legal proceedings.
  • To establish, exercise, or defend our legal rights, including sharing data with third parties for fraud prevention and credit risk reduction purposes.

Additionally, we regularly review and update our security measures to ensure they align with industry best practices. All data access is restricted to authorized personnel only, and we use encryption protocols to safeguard your information during transmission. In the event of any data breach, we are committed to promptly notifying affected individuals and taking necessary corrective actions.

8. WHAT ARE COOKIES AND HOW DO WE USE THEM?

When you visit the Virtej Technologies websites, we may place cookies and similar tracking technologies (collectively referred to as “Cookies”) on your device, browser, or the webpage you are viewing. These Cookies help us personalize your experience, understand usage patterns, and enhance the functionality, security, and performance of our websites.  Cookies are small text files stored on your device. While cookies generally do not contain personally identifiable information, the personal data we collect may be linked to the data collected by cookies.

Our websites use different types of cookies for various purposes, including:

  • Functional Cookies: These are essential for enabling you to navigate our websites and access their features. They ensure you can view and interact with our sites properly, including accessing secure areas. Example functional cookies include: SID, PHPSESSID, wp-settings-X, wp-settings-time-X, etc.
  • Analytical Cookies: These cookies help us improve our websites by gathering anonymous data on how visitors interact with them. They track metrics like the most visited pages, user interactions, and error messages displayed. Example analytical cookies include: 1_P JAR, _ga, _gid, etc.
  • Third-Party Cookies: These cookies allow third-party services to track and manage the effectiveness of their own websites, advertisements, or other online services. You can find more information about these cookies on the relevant third-party websites. Example third-party cookies include: b cookie, sb, fr, spin, wd, xs, etc.

Cookies can be classified based on their duration:

  • Persistent Cookies: These are stored on your browser and remain active until their expiration date, unless deleted earlier by the user.
  • Session Cookies: These expire once your browsing session ends, typically when you close your web browser.

  • If you would like more information about the specific cookies we use, please feel free to contact us. You can adjust your browser settings to delete or block certain cookies, including those from third parties. Please note that blocking some cookies may impact the functionality of our website, or prevent certain features from loading properly. To learn more about how to manage cookies for different browsers, you can visit the following guides:

9. DO YOU HAVE ANY QUESTIONS?

If you would like to ask something regarding this Privacy Policy, please contact us at info@virtejtechnologies.com any time.